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LA15 - Return to work and retention rates after parental leave, by gender

# Description Male Female Notes
2.1 Report the number of employees by gender that were entitled to parental leave. 15258 3350 All full time actively at work male employees are eligible for AEP paternity leave benefits and full time actively at work females are eligible for AEP sick pay benefits.  As such, finding the total number of individuals eligible for the benefit can be found by taking a full time headcount as of the end of each month in 2012 and dividing by 12.  
2.2 Report the number of employees by gender that took parental leave. 494 57 The number of male employees who took parental leave was determined by querying time reporting within Peoplesoft and determining how many individuals had used the 'PAT' or 'PATF' code during the calendar year. 

As females do not use the time codes outlined above (their parental leaves can be coded as sick, FMLA and vacation in Peoplesoft) a query was written against the HR Recovery Center's Lotus Notes database looking for individuals who had a leave of absence in 2011 with a pregnancy ICD9 code. (Usually 650 or V22)
2.3 Report the number of employees who returned to work after parental leave ended, by gender. 494 53 These are the number of employees who both went out on a parental leave in 2011 and returned to work in that same year.  To determine males return to work rate the number of individuals who had coded 'PTA' or 'PTAF' in the time reporting system for 2011 were run against a current active employee roster from PeopleSoft.  Any individuals who were no longer listed as active were reviewed to see if they had coded regular hours after their last coding of 'PTA' or 'PTAF' hours in 2011.

Females who were listed in the HR Recovery Center Lotus Notes database with a pregnancy ICD9 code were then checked against PeopleSoft time data to see if regular hours had been coded during the month of January 2012.  Any individuals who did not have regular hours coded in 2012 were reviewed to see if they had returned to work.  Three females who had leaves late in the 2011 year continue to remain on leave in 2012 and were not counted as returning to work. 
2.4 Report the number of employees who returned to work after parental leave ended who were still employed 12 months after their return to work by gender. 62 4 Individuals who had their last hours coded to 'PAT' or 'PATF' in January or February and are still active in PeopleSoft as of February 2012 were considered employed for a year after their leave had ended.

For females, a query was run against the HR Recovery Center Lotus Notes database looking for individuals who went out on sick pay for maternity leave and had releases from physicians to return to work in the months of January or February. (The employee could have extended that leave past the physician release date due to FMLA or vacation time.)  Those individuals were then checked against PeopleSoft to see if they were actively at work by coding regular hours to the time reporting system.
2.5 Report the return to work and retention rates of employees who returned to work after leave ended, by gender.
Return To Work Rate
100% 93% This rate was determined by dividing the total number of employees who had returned to work (question 2.3) by the total number of employees who had taken parental leave. (question 2.2)
 
Retention Rate
13% 7% This rate is only based on January and February return to works as those are the only individuals who would have been back to work a year at the time this data was gathered.  Formula is number of employees who returned to work and are still employed for 12 months (question 2.4) divided by total number of employees who took parental leave in 2011. (question 2.2)
91% 100% As the retention rate above is not what we believe to be a true reflection of our actual retention rate after one year, an alternate method of calculation is being provided.  These rates are determined by taking the number of parental leaves that began during the months of January and February of 2011 and dividing by the number of employees still employed at AEP as of February 2012.

2012